How to Share Outlook Calendar

Outlook is a popular email and calendar management tool used by many professionals. One of its key features is the ability to share calendars with others. This can be useful for coordinating schedules, planning meetings, and keeping everyone on the same page.

Sharing your Outlook calendar can be a great way to collaborate with others and stay organized. However, it's important to keep in mind that you are giving others access to your schedule. Be sure to only share your calendar with people you trust and who need to see it.

In this article, we will discuss how to share your Outlook calendar with others.

Instructions

To share your Outlook calendar, follow these steps:

Open Outlook and go to the Calendar view.
At the top of the page you'll see "Share Calendar"
Select "Calendar"
Another window will appear, Click "Add..."
1. By default your calendar is shared to the entire organization but it only shows when you're busy, none of the details of your meetings are public.
Another window will appear, find who you want to share your calendar with and double click their name (You can add multiple people at once) then hit "OK"
1. Ensure the people you want to share with are in the bar next to the "Add" button
The top section is for selecting who's permissions you're editing and the bottom box is for selecting what permissions they get.
After you have set them to your liking hit "OK"

From their point of view!

If you're the person who is getting the calendar shared to then this portion is for you! These steps can only be completed AFTER they've shared you their calendar.

After they shared their calendar you'll get an email and need to accept it
After clicking "Accept" you will now see their calendar listed in the "Shared Calendars" section
1. Just check the box next to their name and the calendar will appear